Single Central Record Governor Visit 23rd May 2017


As part of the Government’s safeguarding initiative and, as a consequence of the School Staffing Regulations, schools have been under a duty since 1 April 2007 to maintain a ‘single central register’. The single central register requires schools to record the dates on which they carry out identity and qualification checks, DBS checks and also the right to work in England checks on all new appointees and staff in post. There are currently 195 names on the Holy Trinity SCR.

Who should manage the Single Central Record?

In many schools, the SCR is managed by a member of the school’s business team, typically the senior manager. There is no statutory guidance on this, but ultimately the headteacher and chair of governors are responsible for the correct vetting of staff. Mrs Erica Cousins manages the school’s SCR. The SCR must be monitored and checked regularly, recommended termly, and signed off by the headteacher. The Chair of Governors (or other nominated governor) should understand the requirements of the SCR and be confident that the Head is fulfilling their duty. In some areas, local authority staff audit the school’s SCR. Given the importance of the SCR, more than one person should know how to access and update the information. The Holy Trinity SCR is a password protected document and this is held by Mrs Cousins and Fiona Daykin (Headteacher).

The spreadsheet includes the required checklist items, dates checked and necessary data for all personnel who require the required checks. Any visitor who comes into school 4 times a month or more must have a DBS check.

Teacher status checks

The Department for Education provides a free service for schools, local authorities and supply agencies in England to check the record of any teacher they are considering employing. This secure service is called ‘Teacher Services‘.

Since the 1st September 2013, it has been a statutory requirement that a Prohibition Order check must be made for any teacher the school employs. This is different to a barred list check (obtained via the DBS). The prohibition check can be made via the Employer Access service.

Through the Employer Access service, schools can check:

  • teacher’s personal details
  • initial teacher training qualifications
  • qualified teacher status
  • induction status
  • supplementary qualifications
  • details of any active sanctions
  • a suspension or conditional order imposed by the General Teaching Council for England (prior to abolition) that is still current
  • prohibition from teaching

Additional information required for the SCR but not necessary for all job roles are:-

  • the Right to Work Checklist
  • EEA National check
  • Early Years Waiver for working in school

My meeting with Erica Cousins held on the 23rd May, was to be shown the SCR and check the details of 4 adults listed, for completed and up to date recorded information.

The check was completed on a teacher, a regular volunteer, a casual (zero hours contract) worker and a regular contract worker.

All details were recorded in the correct format and all necessary checks had been completed.

I was extremely impressed by the document and the full and detailed information held in the file.

Lisa Clark

School Governor

6th June 2017

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